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Unit Secretary

Location: Poughkeepsie, New York US


Requisition Number: 11639

Position Title:

External Description:

Nuvance Health has a network of convenient hospital and outpatient locations — Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York — plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care, and two urgent care offices. Non-acute care is offered through various affiliates, including the Thompson House for rehabilitation and skilled nursing services, and the Home Care organizations.


Under the direct supervision of a registered nurse performs specific clerical function and non-professional services necessary to maintain efficient and effective operations of the nursing unit or department, consistent with the philosophy, goals, policies and procedures of the nursing department and hospital administration.


Other Information

Required: High School diploma, or equivalent experience.

Minimum Knowledge, Skills and Abilities Requirements
Basic understanding of office equipment and general knowledge of simple medical procedures or terminology.


1.Coordinates all activities involved in the preparation and maintenance of patient records to ensure accuracy and completeness, including assembling all admission records, patient records, and printing labels and I.D bands.

2.Ensures that electronic medical records (“EMR”) are processed and maintained in an accurate and complete manner, enters and updates patient information.

3.Prepares patient records for discharge and/or transfer including, copying paperwork, chart breakdown, and contacting appropriate departments including discharge concierge.

4.Ensures accurate, timely and professional communication when speaking on the phone, taking messages from members of the department, speaking to patients and physicians, and making post-discharge follow-up appointments.

5.Facilitates efficient patient flow by means of electronic capacity management, bed management system and ensures clinical attributes in capacity management are current and accurate.

6.Organizes and prioritizes workload to complete responsibilities within assigned shift, updates primary nursing board (patient assignment board) daily and as changes occur, initiates and/or updates census sheet, and maintains work area and nurses’ station in a neat and orderly manner.

7.Floats to other units to provide assistance as needed, and/or accept additional assignments as requested to support the department’s efficiency as observed by nursing leadership.

8.Remains current in clerical practices, programs and procedures utilized by the department, and attends mandatory in-services as evidenced by completed education record on the nursing unit.

9.Under the instruction and guidance from leadership, assist with chart audits, maintaining informational bulletin boards, ordering and maintaining unit supplies in a cost-effective manner, and other non-clinical activities.

10.Maintain and Model REACH Values (Respect, Excellence, Accountability, Compassion, Honor).

11.Demonstrates regular, reliable and predictable attendance.

12.Performs other duties as required.


Location: Vassar Brothers Medical Center

Work Type: Per Diem

Work Schedule: Evening 8

Work Shift: 3p -11p

Org Unit: 972

Department: Emergency Department


Exempt: No


Grade: U2



EOE, including disability/vets.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to complete this form or to participate in an interview, please contact Human Resources at 203-739-7330 (for reasonable accommodation requests only). Please provide all information requested to assure that you are considered for current or future opportunities.

City: Poughkeepsie

State: New York

Community / Marketing Title: Unit Secretary

Company Profile:

Health Quest and Western Connecticut Health Network have combined to form a new nonprofit health system. The name for the new health system will be Nuvance Health. The new health system was created to provide communities across New York’s Hudson Valley and western Connecticut with more convenient, accessible and affordable care.

EEO Employer Verbiage:

Location_formattedLocationLong: Poughkeepsie, New York US

Job Number: 37045